This part-time Virtual Assistant role supports a client’s financial backend and administrative operations across property management and sales. The position focuses primarily on accounts administration and high-volume data entry to ensure supplier bills and expenses are accurately processed in key systems, while also providing cross-functional support to keep property records, client details, and documentation organized and up to date.

Responsibilities

Accurately process, code, and input a high volume of supplier bills, invoices, and general expenses into Property Tree and Xero.
Monitor and manage the central accounts inbox via Gmail.
Triage incoming financial correspondence, handle basic billing inquiries, and forward complex emails to the appropriate internal team members.
Complete financial data entry accurately and within designated daily/weekly timeframes.
Assist the property management team with backend administrative workflows using Property Tree and Vault to update property records and maintain compliance documentation.
Provide ad-hoc administrative support to the sales team, including database management, updating client details in Vault, and preparing operational documents.
Maintain highly organized and easily accessible digital filing systems using Google Drive (GDrive).

Required Qualifications

Proven experience in accounts administration, bookkeeping data entry, or a similar financial Virtual Assistant role.
Ability to commence work as soon as possible and availability for a part-time schedule.
Exceptional attention to detail for accurate bill and invoice entry.
Strong written communication skills for professional inbox management and email triage.
Comfort navigating Google Workspace tools, including Gmail and Google Drive.

Preferred Qualifications

Previous exposure to the real estate industry.
Practical, hands-on experience with Xero and Property Tree.
Comfort navigating real estate CRMs (e.g., Vault).
Ability to seamlessly switch between accounts administration and general administrative tasks.