TradeVA is seeking a Virtual Assistant to provide ongoing support to clients in the construction and trades industry, allowing you to focus on delivering quality work without the stress of client-hopping or payment chasing. This role offers a stable, long-term remote career within a supportive team environment.

Responsibilities

Scheduling & Job Management: Booking, rescheduling, and dispatching jobs; following up on site details, materials, and technician updates; coordinating with subcontractors, suppliers, and clients.
Admin & Communication: Managing inboxes and calendars; answering and returning calls (via VoIP); drafting emails and maintaining communication logs; organizing job folders and digital files.
Quoting, Invoicing & Project Support: Updating quotes and estimates; preparing purchase orders and tracking deliveries; assisting with invoicing and payment follow-ups; updating project documents, job notes, and compliance files; monitoring project stages and deadlines.
Systems & Documentation: Working inside trade platforms (Simpro, Buildertrend, ServiceM8, Monday.com); maintaining CRM and job management systems; assisting in documenting workflows and creating SOPs.
General Support: Providing daily activity updates; helping improve admin processes; supporting business owners so they can focus on site operations.

Required Qualifications

Organised, reliable, and detail-focused
Strong English communication skills (written & spoken)
Able to work remotely with minimal supervision
Committed to long-term stability and development

Preferred Qualifications

Experience in trades or construction administration
Skills in scheduling jobs and managing technicians
Familiarity with quoting, invoicing, or purchase orders
Experience in project coordination or site documentation
Proficiency in using tools like Simpro, Buildertrend, ServiceM8, Xero, or similar systems